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Why Exchange?

Why Exchange?

Most small and mid-sized businesses are using email as a primary communication channel with customers, colleagues and suppliers. But many of these companies stop there, missing out on productivity-boosting features like shared calendars, contact information and files.

By upgrading to the world's most popular business messaging software, Microsoft Exchange Server 2010, you can significantly raise your team's efficiency for a small monthly fee.

Advanced Features
People running Exchange as their email server typically use Microsoft Outlook as their email 'client'. Among many advanced features, this lets them:

Securely access email remotely via the Web or a mobile device like a BlackBerry or Treo
View colleagues' up-to-date calendars and schedule meetings
Assign and manage company tasks on central 'to do' lists
Manage contact information of employees and customers and access it anytime
Share documents across the team so everyone's working from the most current version

Exchange is a quantum leap from basic POP3 or IMAP4 email and makes your team much more productive through constant access to email, calendars and contacts, as well as important files and information.

Basic POP and IMAP email systems, which are currently used for accessing email, are more suited to home and personal user, rather than business, and were never designed to include the broader, richer collaborative tools that Exchange has made possible.

Now that hosted Exchange is available for no upfront cost, with low monthly fees, smaller and mid-sized companies are increasingly realizing the instant competitive advantage that Exchange can give them.

Exchange vs. Basic E-mail


Server 2010

POP 3 /

Group scheduling

Send out meeting requests, then track and update them

Shared calendars and side-by-side calendar views

Access to personal and shared address books from remote locations

Outlook single sign-on for email and network access

Outlook connections over the Internet are secure

Some solutions

Server-side spam filtering

Some solutions

Put multicolored flags next to emails as a reminder to follow up


Ability to add voting buttons to a messages

Automatic out-of-office reply

Ability to recall sent messages

Support for multiple-computer access


Access to email via Web browsers and mobile browsers, Outlook Mobile in Windows Mobile-based Pocket PCs, Pocket PC Phone Edition and Smartphones

Non-Microsoft products are typically required

Outlook Cached Exchange Mode for working with intermittent Web connection (eg dial-up)

Some solutions offer caching

Offline email, calendar, contacts, and public folder support


Access to public folders for sharing documents and information

Individual email folder access in IMAP

Basic email support for SMTP, POP3, and IMAP4

Easy management of Outlook and Exchange Server profiles across multiple machines to lower support costs